Prospective students are typically required to submit an original copy of their high school transcript when applying for admission to a higher level education institution. Occasionally upon enrolling in classes at a university, community college or trade school, a home school graduate will be asked to provide a notarized, original transcript. In order to attain this, it requires the parent(s) to sign the transcript in the presence of the notary who will then notarize the document. Below is what two Texas government agencies have to say about notarizing transcripts.
What the TEA says:
According to the Texas Education Agency, “The TEA does not regulate, index, monitor, approve, register, or accredit the programs available to parents who choose to home school.” The TEA has verified by phone that they do not regulate or monitor the diplomas from Texas home schools or any other non-accredited private schools. Most original diplomas are now transferred electronically or directly from high schools to colleges or companies, and students are not supposed to handle official diplomas. The TEA does not require public school students to get their transcripts notarized, and home school students are no exception.
What the SOS says:
According to the Texas Secretary of State, “The secretary of state commissions notaries public and has the authority to discipline notaries, including suspension or revocation of commission, for good cause.” The Public Notary at the Texas Secretary of State verified by phone that the only way for a notary to notarize the original copy of the transcript is for them to be present at the school when the school administrator or principal signs that transcript. Once they witness that signature, they are then allowed to notarize that transcript. For copies of the original transcript, there must be a note on the copy somewhere saying that it is an exact copy of the original, and the notary must be present to witness that exact copy being signed in order for them to notarize it. The public notary stated that all of this only happens if the receiving school does not accept digital copies of transcripts. Most of the schools that do not accept the digital copies are located overseas, and you must also verify with them that they will accept exact copies of the original transcripts as some will not accept copies.